Extend the features of OpenKM

Mail Archiver

The OpenKM archive emails module allows you to use the repository as a document management system to archive messages massively. Mail filing is an automated process for the preservation and protection of all emails.

There are a lot of benefits of email archiving, the most important are:

  • The recovery of lost or accidentally deleted emails.
  • Accelerated audit response.
  • Preservation of the intellectual property.
  • "eDiscovery" in the case of litigation or internal investigations.
  • Archive multiple messages into a single repository.
  • Archive mailbox messages.

Main goals of users

  • Data Preservation
  • Protection of Intellectual Property
  • Regulatory compliance
  • Litigation and Legal Discovery
  • Email Backup and Disaster Recovery
  • Messaging System & Storage Optimization
  • Monitoring of Internal & External Email Content
  • Records Management (Email Retention Policies)
  • Business & Email Continuity


  • Archive messages from Internet mailboxes such as Gmail or Yahoo! Mail
  • Any POP3 and IMAP mailboxes
  • Archive mailbox import queue
  • Archive multiple messages from Microsoft Outlook Addin for 2000 to 2013
  • EML, MSG mail message formats
  • Rules for automatic mail catalog ( customizable archive settings )
  • Configurable archive, retain and purge email according to your regulation
  • Digital Signing and verification ( secure archive compliance )
  • Fast mail search engine
  • Fast mail browser UI
  • Indexes any mail data ( content, attachment and metadata ).
  • Export to EML format ( available configure to export to other formats like PDF )
  • Retention rules (automatic purge aged mails based on rules)
  • Archive messages are checked by an Antivirus
  • Auto tagging
  • Quota management
  • Reporting
  • Full audit logs
  • Alerts based on archived search queries

Related videos:

  • Example of use of the OpenKM mail archiver module.
    Example of use of the OpenKM mail archiver module.

Contact us

CAPTCHA ImageRefresh Image

General inquiries

OpenKM 粤ICP备19037510号

+86 159 2053 7807 - 185 7572 3156 ( China )
Office 803, North Tower 8th Floor, No. 445 Dong Feng Zhong Road, Yuexiu District, Guangzhou, China

China: Please call +86 159 2053 7807 - 185 7572 3156.
Office Hours:
Monday - Friday: 09:00 am - 14:00 pm, 16:00 pm- 19:00 pm CEST for immediate assistance. Currently, it is Wednesday 12:25 pm in Yuexiu District, Guangzhou, China.

OpenKM worldwide:

China: https://www.openkm.cn
France: https://www.openkm.fr
Germany: https://www.openkm.de
Greece: https://www.openkm.gr
Hungary: https://www.openkm.hu
Indonesia: https://www.openkm.id
Italy: https://www.openkm.it
Malaysia: https://www.openkm.my
Middle East: https://www.openkm.me
North Africa: https://www.openkm.me
Poland: https://www.openkm.pl
Serbia: https://www.openkm.rs
Spain: https://www.openkm.com
USA: https://www.openkm.us